One of the first questions a landlord is likely to ask themselves when taking on a Buy to Let investment is whether to go it alone or work with a property management agency. Here are some of the ways that Evenmore Properties can help you.

How we can help

We can save you money

Although there is a monthly charge for the services that we provide, we believe we can help to save landlords money too. We can help landlords find tenants quickly and reduce void periods, and carry out regular inspections to ensure that the property is well maintained and that the tenant is meeting their ongoing obligations. If required we can get quotes from experienced contractors who offer landlords excellent rates.

We can save you time

Many investment landlords are in full-time employment or live far away from the properties they let so managing the day-to-day running of a Buy to Let is simply not viable. How much is your time worth? Would you rather enjoy your leisure time or get heavily involved in the daily management of a rental property? We can look after all aspects of your investment, leaving you free to enjoy a better quality of life.

We can offer protection and financial advice

One of the key areas that landlords require protection for is property insurance. As a landlord you need to put in place specialist landlord buildings and contents cover, possibly replacing your existing domestic insurance cover if you previously lived in the property. We can help in this regard by offering you assistance in finding the best type of insurance for your needs. We can also provide you with access to independent financial advice should you require.

We provide a referencing service

We pride ourselves on providing a comprehensive referencing process, through our chosen reference provider, Van Mildert. This means that all tenants are vetted properly, and correct references and credit checks are undertaken.

We offer superb marketing

We have access to marketing channels that wouldn’t be readily available to most landlords – particularly advertising and marketing via the Internet. We can reach tenants in all parts of the country, and ensure viewings are conducted professionally and efficiently.

We offer specialist advice

We can advise on all the complicated legal issues that are involved in renting a property and ensure that landlords remain on the right side of the law.

Marketing your Property

Online

We market your property on the major property portals of Rightmove and OntheMarket. Your property will also be advertised on our website as well as our social media channels. Premium listing adverts can be purchased on the property portals for an additional cost.

Press

From time to time we do advertise in the local press. Adverts can be placed in the local press at your time of choosing at an additional cost.

In branch

Property details are displayed prominently in our office

Brochures

All prospective applicants are provided with a property brochure at the viewing, highlighting the unique selling points of your property

Property Photos

High quality marketing photos will be taken of your property using a wide angle camera which will then be used for advertising

To Let Boards

An eye-catching To Let board will be placed at a suitable location at the property

Branded vehicle fleet

All of our cars are branded and can be seen out and about across Durham City centre and further afield. We also have an electric car, a Renault Zoe, which always draws additional attention.

Property presentation

We can advise you on how to prepare their property in order to maximise its potential. Your choice of décor may not be that of a prospective tenant and so a neutral colour scheme is advisable, plus simple furnishings. A rental property should be prepared to suit the tenant you have in mind, and so if you are hoping to attract a young professional you may need to invest in a higher-spec finish with good quality white goods and extras such as Wi-Fi connection. A family may be looking for a house close to schools with a safe, enclosed garden area that is easy to maintain. We can advise and if necessary provide quotes for professional gardening and cleaning services.

Full Management

Appraisal

One of our agents will meet you at the property and provide a no-obligation rental assessment. Comprehensive property particulars and high quality photographs are taken and a marketing strategy is determined, with clear advice on all associated costs. All owners of the property must sign our terms of business (letting contract) to confirm agreed costs and give us the authority to act on your behalf. Questions are welcomed at every stage to ensure everything is fully understood.

Tenant referencing

We aim to introduce good quality tenants that match your requirements. Certain restrictions (e.g. no smokers or pets) can be imposed, but no illegal restrictions, such as age, race or sex discrimination.

Marketing

Properties are advertised on both Rightmove and OntheMarket portals, as well as our own website. We also use social media platforms of Facebook and Twitter. Our extensive database of prospective tenants is continually monitored to match tenants with suitable properties. A distinctive ‘To Let’ board is generally placed at the property and our window displays are regularly updated.

Viewings

All viewings are pre-arranged and accompanied.

Applications

Applicants are required to complete our pre-tenancy agreement form. Once this is completed, the referencing process commences. Following successful referencing, a start date is agreed, tenancy agreement drawn up and the first month’s rent and deposit is taken. We carry out the Right to Rent checks on all tenants and any additional person(s) residing at the property, as required by law.

Deposit Protection

As per tenancy deposit protection legislation, we register tenant’s deposits with My Deposits (a Government authorised tenancy deposit protection scheme) and provide the tenant with the required Prescribed Information.

Inventory and Schedule of Condition

We provide a comprehensive inventory and schedule condition which also includes dated High quality photographs. This is signed by us and the tenant at check in.

Check in and Check out services

We sign all of the required paperwork with the tenant, take utility readings on the start date of the tenancy and update the suppliers and handover property keys to the tenant. We ensure that all smoke and carbon monoxide alarms are in full working order at the start of the tenancy as required by law. When a tenant checks out of the property, a full check out report is compiled and you will be informed of any works required. We can arrange for quotes where necessary. We manage the process of returning the deposit to the tenant.

Legal compliance

We will ensure that you remain compliant with all statutory and contractual obligations throughout the tenancy.

Maintenance issues

We will action any repairs and renewals that you are responsible for, in accordance with your wishes regarding preferred contractors, expenditure limits etc. Quotations and prior approval are sought as required.

Periodic inspection

Inspections are conducted every three to six months to ensure the property is being looked after and the terms of the tenancy agreement are adhered to. Written reports and accompanying photographs are provided to you and the tenant.

Key Management

Property keys are stored securely in our office and are always signed out using a key log to any contractors instructed to carry out any works or repairs to the property. We recommend that you provide us with a minimum of one full set of property keys.

Tenant Find Only

This service includes advertising for tenants, erecting a to-let board, accompanied viewings, tenant referencing, right to rent checks on applicants, signing of tenancy agreement, collection of deposits on your behalf, release of keys to tenant if required* (*chargeable)
No fees are payable until we find a suitable tenant. Payment will be deducted from the first month’s rent and deposit when paid by the tenant

Rent Collection

All tenant find only services plus collecting monthly rent payments from the tenants. We pursue any late payment of rent following our late payment procedure. Payment to the landlord is monthly with a management statement. This service also includes annual statement of account, collection and protection of the tenant’s deposit in an insured deposit protection scheme.

Additional Optional Services

We can offer protection and financial advice

One of the key areas that landlords require protection for is property insurance. As a landlord you need to put in place specialist landlord buildings and contents cover, possibly replacing your existing domestic insurance cover if you previously lived in the property. We can help in this regard by offering you assistance in finding the best type of insurance for your needs. We can also provide you with access to independent financial advice should you require.

Rent & Legal Insurance , Buildings & Content Insurance quotes can be arranged at request

Energy Performance Certificates (EPC)

EPC’s became compulsory in October 2008. It is the landlord’s legal obligation to provide tenants with an EPC, which remains valid for a ten year period. An EPC provides an energy rating on the energy efficiency and environmental impact of a property. A scale of A-G is used, where A is the most efficient and G the least efficient. It also recommends ways to improve the property’s energy performance. We can arrange for a qualified assessor to carry out the EPC. Marketing of your property cannot commence until an EPC has been instructed.

Annual arrangement of gas safety certificate (cp12s)

Rent collection only landlords can add this to their service. We will automatically arrange cp12 certificates with our contracted gas engineer and add a charge to your account at the time of the inspection. Price dependent on combi/back boiler/addition of gas hob.

Legionnaires risk assessments

All water systems require a risk assessment. We can arrange an assessment from a fully trained assessor.

Electrical Safety Checks

These are compulsory for HMO certificated properties. Not currently a legal requirement for any other property. Quotes can be provided on request.